10 THINGS TO CONSIDER WHEN CHOOSING A SOUTH AFRICAN WAREHOUSE MANAGEMENT SYSTEM
There is critical pressure on developing businesses to adapt to industry changes, and your supply chain management technology must follow suit. You don’t want to feel trapped or weighed down by your current warehouse management system(WMS), knowing that there may be better solutions available to you. In a market saturated with competitive solutions, it can be an overwhelming process to select and implement the right solutions. For a supply chain business, it is crucial to evaluate your current warehouse management system solutions, to ensure the best fit for development and growth promotion, as well as efficiency and profitability in your business.
To assist you in selecting the best WMS for your business, be it for high-end logistics management, or essential inventory management, you can use the following 10 tips to evaluate your options.
The most important question to ask, thus being first on the list, is how intuitive the software is. If your staff cannot quickly learn and utilize the system, this could cause significant disruption to everyday operations and logistics. No business wants to lose traction by wasting time with complicated software solutions that curtail smooth workflow and productivity. The Qwix system is designed to fully automate your warehouse management, using intelligent, personalized digital interfaces and dynamic workflow arrangements. We designed the mobile user interface for the South African workforce for easy adoption and use, in consideration of local skill levels.
Cost and Licensing
Double-check the cost and type of software licenses you are purchasing. You want to invest for the long run. Building trust and confidence in your WMS is an integral part, working efficiently within logistics management. Different licenses have fees and costs written in the fine print to upgrade in the future. While the initial cost may be low, it may be a much higher cost later. This means that you might want to switch to a new system, derailing the productivity and momentum of your supply chain.
Determine what you want to spend in relation to the expected decrease in total distribution costs (Skill of Warehouse Staff, Shrinkage, Stock expiry due to bad FIFO management, Increased picking / packing / put-away) as well as revenue increase would be from having a WMS. If you only have a couple of orders to ship on a daily basis, there’s no need to invest in an expensive solution. On the contrary, if you have a busy supply chain, you won’t be happy to rely on subservient technology. When the load on the system increases, it is crucial to make sure it corresponds to the pace of business development of the company.
Evaluate the flexibility and durability of the WMS you are considering. Can it handle any activity changes your facility may experience and will it allow your business to grow without significant additional cash outlay? Qwix provides a dynamic workflow with a WMS where all processes are linked to your workflow with the ability to introduce unlimited processes within functional areas.
Is the system reliable? You don’t want to let a sluggish system scupper your daily performance. Reliability factors must be taken into strong consideration for choosing your warehouse management system. Integration with more than 10 ERP systems through the QWIX AIR™ integration engine provides automated error handling and resolving with dynamic alerts, ensuring a smooth integration experience. Other optimization features of the Qwix WMS include defragmentation, Intelligent replenishment, volumetric indexing, automated movements, based on dynamic ABC analysis. Real-time integration error management. Optimization for walk-order management, with intelligent resume functionality.
Is your data readily accessible in real-time? Real-time access is an absolute plus for any business with logistics management, supply chain management or inventory management branches. Instant access to all of your data increases the effectiveness of decision making while also improving customers relations. QWIX Warehouse™ is an all-encompassing, electronic Warehouse Management System (WMS) that equips you with real-time results to effectively manage your warehouse logistics.
The traceability of your product is another aspect to be considered. In the case of recalls, can the WMS respond timely and effectively to reduce risk to consumers? This is usually a high priority feature for any customer. It is imperative to provide a full audit trail for returns with the ability to assign reason codes. Creating credit authorization and managing returns from clients should not be a problem. And a seamless return of damaged goods to suppliers add credibility as well as trust with the customer and supplier.
Compliance with Regulatory Guides
Does your preferred system meet regulatory guidelines? If the WMS you are considering does not meet the required guidelines, you have to look elsewhere. Adhering to local- as well as international standards, goes a long way in ensuring quality of service. And having the ability to meet such needs is often a deal-breaker for customers and provides a significant competitive advantage within the industry.
Accurate Automated Billing Features
With accurate billing, your business can capture more revenue while saving on labour costs. Accurate automated billing speeds up the entire productivity pace of your business while alleviating the pains of traditional “bean counting”. If billing capture can be automated to help reduce missed billing opportunities as well as eliminating redundant admin for your accounting department, it is well worth adding your tick to the approval box.
Ingenuity of Technology
Lastly, look at the core system technology. Qwix has been a market leader since 2001 in the South-African logistics industry, providing world-class home-grown software products and the highest level of service to our ever-growing customer base. Software built on an outdated platform can lead to issues such as support discontinuation or non-delivery of critical service offers. Your best solution is with our industry-leading technology.
To find out more about evaluating a new WMS, you can contact our Qwix experts today.